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ADVAS / Hiring: Non-Criminal and Data Administration Support

Hiring: Non-Criminal and Data Administration Support

ADVAS is Hiring!

Job Title:        Non-Criminal and Data Administration Support

Reports to:     Executive Director

Position Summary

The non-criminal administration and data support person is responsible for the following: file management of all non-criminal and criminal files, statistics compilation, data base management of all non-criminal and criminal files, and for the provision of direct services to victims of crime and tragedy.

Duties and Responsibilities

  1. Non-Criminal and Criminal File Administration:
    1. Set up and manage all non-criminal files from the RCMP, community, self-referrals and referrals from other victim serving organizations;
    1. Ensuring all non-criminal files are assigned to evening volunteers as needed;
    1. Assist with other administrative work as required.
  • Database Management:
    • Monthly statistics for all open and closed non-criminal and criminal files;
    • Quarterly statistics for Justice and Solicitor General and the RCMP;
    • Annual statistics for ADVAS and all current grants.

  • File Management
    • Set up the ADVAS coversheet for all files from the RCMP 5151 and other referral sources;
    • Regular review of non-criminal file and criminal;
    • Daily data input and updates on all current files.
  • Direct Assistance for Non-criminal and criminal cases:
  • Provide direct assistance to non-criminal files as needed via phone, text, mail and email;
  • Direct assistance includes call outs for sudden deaths and next of kin notifications as requested by the RCMP.
  • Other Duties as Assigned by the Executive Director


  • Part-time position – 32 hours per week;
  • Flexible work schedule requiring some evening and weekend work; 
  • Overtime must be preapproved by the Executive Director and will be taken as straight time in lieu;
  • Ongoing training and professional development is required;
  • There is an on-call requirement for this position;
  • ADVAS is a small organization with financial and human resource limitations. As a result, the Non-Criminal Administrative Support, Administrative/Court Support Assistant, Volunteer Manager and Court Coordinator must collaborate with the Executive Director to serve as a resource for each other and share duties to ensure that the operational needs of the organization are met.
  • This position will support all non-criminal administrative cases and front-line tasks required for operational management.


  • Experience working in a police-based environment is essential and preferable within the local victim services program.
  • Excellent understanding and knowledge of community and online resources for adults and children in the districts served by ADVAS;
  • Ability to relate to persons of all ages and of diverse backgrounds, skills and abilities;
  • Excellent verbal and written communication skills;
  • Excellent computer skills including and database management;
  • Strong administrative and organizational skills;
  • Understanding of issues affecting victims of crime and tragedy;
  • No criminal record;
  • A current RCMP Security Clearance is required;
  • Valid Alberta driver’s license;
  • Must reside in Airdrie or a district served by ADVAS.

There is a requirement for on-call, evening and weekend work. The compensation package for this position is competitive.

To be considered for this professionally rewarding opportunity, submit  your resume and cover letter along with salary expectations to: 

Submission deadline: February 4, 2022 at 4:30 pm

This position will remain open until a qualified candidate is found. We thank all applicants; however only qualified candidates will be contacted.